Schedule E - Governance Delegations
Organisational changes during effective period - Schedule E - Governance Delegations.
Delegation Schedule E - Governance Delegations Authorities Retained by the Council - General
Delegation
Holder/Limit
Policy References and Administrative Notes
E1
Council Member Appointments
Council Elect the Chancellor with a majority of Council Member votes Council Elect the Deputy Chancellor with a majority of Council Member votes Council Approve the appointment of the Vice-Chancellor & CEO with a majority of Council Member votes Council Approve Council Appointed Members with a majority of Council Member votes Council Make recommendations re candidates for the Minister's consideration for ministerial appointments to Council with a majority of Council member votes UNE Act s.10(1)
E2
Council Member (Removal for breach of duty)
Council Two thirds majority of Council Members UNE Act, s.21G
E3
Committees of Council (Establish / Elect Members)
Council Majority of Council Members
E4
Exercise the functions of Council
Council Vice-Chancellor and Chief Executive Officer University Act s16 (1B) (a)
E5
Oversee the University’s performance
Council Majority of Members University Act s.16 (1B) (b)
E6
Establish and maintain branches and colleges of the University (includes Faculties)
Council Majority of Members University Act s.16(1)(h)
E7
Regularly review the Council's own performance
Council Majority of Council Members UNE Act s.16 (1B)(j)
Annual Self Reviews and periodic (typically every 3 years) external review
E8
Establish Standing Orders
Council Majority of Council Members UNE Act, Sch1, (4), (6)
E9
Make available a program of induction and development, relevant to the role for Council members
Council Majority of Council Members UNE Act s.16 (1B)(k)
E10
Approve the establishment/or winding up of related controlled entities, companies and foundations of the University.
Council UNE Act 1993 (NSW)
E11
Appoint and remove directors or other officers of the University to controlled or affiliated commercial entities.
Council Vice-Chancellor and Chief Executive Officer The Vice Chancellor and Chief Executive Officers’ delegation is dependent on the constitution of the controlled entity.
E12
Approve the University's Strategic Plan.
Council Approve the University's Strategic Plan. Vice-Chancellor and Chief Executive Officer Endorse and recommend the University's Strategic Plan to Council Endorse and recommend the University's Strategic Plan to Council
E13
Approve the University Business Plan
Council
E14
Authorise the University becoming a member/shareholder of an entity unless otherwise specified in this Schedule.
Council UNE Act 1993 (NSW)
E15
Appoint Esquire Bedell.
Chancellor
E16
Maintain a register of Commercial Activities.
Director Governance and University Secretary The exercise of this delegation must be in accordance with the Commercial Activities Rule and s.21C and s.21D of the UNE Act 1993 (NSW).
E17
Approve the University's Master Plan, Strategic Asset Management Plan and Infrastructure Technology Strategic Plan.
Finance and Infrastructure Committee In exercising this delegation the Finance and Infrastructure Committee must notify UNE Council.
E18
Approve the Operational and Strategic Plans of the Audit and Risk Directorate including the annual timetable of audits to be conducted.
Audit and Risk Committee In exercising this delegation the Audit and Risk Committee must report annually or as appropriate to UNE Council.
E19
Approve the Internal Audit Charter.
Audit and Risk Committee
E20
Approve, amend or rescind UNE Council policies relating to the function of internal audit, risk management, compliance, business continuity and fraud within UNE.
Audit and Risk Committee In exercising this delegation the Audit and Risk Committee must notify UNE Council.
E21
Approve, amend or rescind UNE Council policies relating to infrastructure or information technology, financial matters and financial risk including Management's financial delegations from UNE Council and UNE Council's investment policy.
Finance and Infrastructure Committee In exercising this delegation the Finance and Infrastructure Committee must notify UNE Council.
E22
Consider and endorse the approval, amendment or rescission of rules, policies and processes in accordance with the Terms of Reference for the Academic Board.
Academic Board This delegation is subject to the final approval of the Vice Chancellor and Chief Executive Officer.
Authorities Retained by the Council - Legislative Matters
Delegation
Holder/Limit
Policy References and Administrative Notes
E23
Make By-Laws
Council Majority of Council Members UNE Act s.28(1)
Approval from NSW Govenor required
E24
Make, amend or rescind rules with respect to any matter that is required or permitted to be prescribed or that is necessary or convenient to be prescribed for the carrying out of or giving effect to the UNE Act 1993 (NSW).
Council Majority of Council Members UNE Act 1993 (NSW) s.29(1)
CCTV
Delegation
Holder/Limit
Policy References and Administrative Notes
E25
Authority to approve all CCTV installations on UNE property.
Chief Operating Officer
E26
Authority to approve requests to view CCTV recorded information.
Chief Operating Officer Approval is on advice of Director Legal Services
E27
Authority to exercise all of the other powers that Council may exercise in relation to a company of which the University is a member or shareholder (including a company that is a controlled entity of the University) at meetings of its members or of its creditors and debenture holders and in respect of resolutions to be passed without meetings.
Council Exercise powers Council in relation to a company of which the University is a member or shareholder (including a company that is a controlled entity of the University) at meetings of its members or of its creditors and debenture holders and in respect of resolutions to be passed without meetings. Vice-Chancellor and Chief Executive Officer Authority (by delegation of Council) to exercise all of the other powers that Council may exercise in relation to a company of which the University is a member or shareholder (including a company that is a controlled entity of the University) at meetings of its members or of its creditors and debenture holders and in respect of resolutions to be passed without meetings. The Vice Chancellor and Chief Executive Officer is the delegate except where the power has been specifically given to UNE Council. The exercise of this delegation, including a decision not to exercise this delegation, must be reported to the next meeting of UNE Council.
Delegations Framework/Schedules
Delegation
Holder/Limit
Policy References and Administrative Notes
E28
Excercise delegations not reserved to Council or exceeding financial delegation
Vice-Chancellor and Chief Executive Officer Authority to exercise any delegations made by Council in the Delegation Schedules and any other delegation documents with the exception of any delegations: a. made to a member or Committee of UNE Council; b. made by UNE Council to the Academic Board or to any Committee of the Board; c. that would exceed their own financial delegation; and d. pertaining to the terms of appointment and/or resignation or retirement of the Vice-Chancellor and Chief Executive Officer.
E29
Approve administrative changes to delegations
Director Governance and University Secretary Approve amendments to the Delegation Schedules which do not change the purpose or intent of the delegation
E30
Authority to exercise any delegations made by Council in the Delegation Schedules and any other delegation documents with the exception of any delegations:
a. made to a member or Committee of UNE Council;
b. made by UNE Council to the Academic Board or to any Committee of the Board;
c. that would exceed their own financial delegation; and
d. pertaining to the terms of appointment and/or resignation or retirement of the Vice-Chancellor and Chief Executive Officer.Vice-Chancellor and Chief Executive Officer Research Institutes and Centres are in Research Delegations Schedule.
Governance Documents - Rules/Policies/Procedures/Guidelines
Delegation
Holder/Limit
Policy References and Administrative Notes
E31
Make, amend or rescind the rules, policies, procedures and guidelines of the University except where otherwise delegated by UNE Council.
Vice-Chancellor and Chief Executive Officer
E32
Approve, amend or rescind rules, procedures and guidelines in relation to research, teaching, learning and student matters.
Vice-Chancellor and Chief Executive Officer
Insurance
Delegation
Holder/Limit
Policy References and Administrative Notes
E33
Approve insurance arrangements.
Chief Financial Officer
E34
Approve the appointment of insurers/brokers.
Chief Financial Officer
Planning
Delegation
Holder/Limit
Policy References and Administrative Notes
E35
Approve the Emergency Management Plan.
Vice-Chancellor and Chief Executive Officer
E36
Endorse the Environmental Management Plan.
Vice-Chancellor and Chief Executive Officer
University Seal
Delegation
Holder/Limit
Policy References and Administrative Notes
E37
Authority to sign an attestation on a document to which the Seal of the University is affixed pursuant to a resolution of Council.
Chancellor Deputy Chancellor Vice-Chancellor and Chief Executive Officer Deputy Vice-Chancellor Chief Operating Officer Chief Financial Officer Deputy Vice-Chancellor Research Chair of Academic Board Director Governance and University Secretary Director People and Culture for employment separation deeds only Delegation must be jointly exercised by two delegates. In exercising this delegation the decision whether to aNLGx the Seal is made by the Vice-Chancellor and Chief Executive Officer or the Director Legal Services and the delegates must notify the next meeting of UNE Council.
E38
Authority to direct the affixing of the Seal of the University to awards and testamurs issued in respect of a degree, diploma, certificate to which a person has been admitted.
Executive Principal Student Experience In exercising this delegation the delegate must notify the next meeting of UNE Council.
E39
Authority to maintain custody of and controls over the use of the Seal of the University and maintain a record of use.
Director Governance and University Secretary In exercising this delegation the delegate must notify the next meeting of UNE Council of the use of the University Seal.
Organisational Changes 28/06/2024: Position title changed from Executive Principal Student Experience (EPStuExp) to Executive Principal Student Experience (EPSE)
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