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Schedule H - Legal Delegations

Organisational changes during effective period - Schedule H - Legal Delegations.
Delegation Schedule H - Legal Delegations
Agreements
Delegation Holder/Limit Policy References and Administrative Notes
H1 Authority to sign all documents required to implement Council approvals in accordance with its terms.
Vice-Chancellor and Chief Executive OfficerFor approvals of UNE Council and Committees of UNE Council, authority to sign all documents required to implement the approval in accordance with its terms.
H2 Standard Agreements
Director Legal ServicesApprove UNE standard form of agreements.
  
H3 Authority to approve agreements and variations between the University and an external party involving any lending of funds, borrowing, debt financing, hedging, sale and lease back, or similar financing arrangement.
Council>$10,000,000
Finance and Infrastructure Committee$10,000,000
Vice-Chancellor and Chief Executive Officer$5,000,000
Chief Financial Officer$1,000,000
Chief Operating Officer$1,000,000
 Delegation is to be exercised on advice of the Director Legal Services and processed through Contracts. The authority level for the approval of contract variations is to be assessed at the full value of the revised contract, not just the variation amount. For example; if a contract was initially approved for $1,000,000 and a variation is sought for $100,000 then the approval for this variation can only be granted by those individuals or Committees who have financial delegation for $1,100,000.
H4 Authority to approve and sign insurance agreements.
Chief Financial Officer$1,000,000 Authority to approve and sign insurance agreements.
  Delegation is to be exercised on advice the Legal Services and processed through Contracts.
H5 Authority to sign agreements and variations (non-research, non-educational) for procurement activities only.
Vice-Chancellor and Chief Executive Officerup to $2 ,000,000, and up to $5,000,000, where approved by Executive Team (ExT).
 Delegation is to be exercised on advice of the Chief Financial Officer and Legal Services and processed through Contracts. The authority level for the approval of contract variations is to be assessed at the full value of the revised contract, not just the variation amount. For example; if a contract was initially approved for $1,000,000 and a variation is sought for $100,000 then the approval for this variation can only be granted by those individuals or Committees who have authority for $1,100,000.
H6 Authority to approve and sign any agreement not covered elsewhere in this Schedule within delegate's financial delegation limit.
Vice-Chancellor and Chief Executive Officer$5,000,000
  Delegation is to be exercised on advice of Legal Services and processed through Contracts
Confidentiality Agreements
Delegation Holder/Limit Policy References and Administrative Notes
H7 Authority to sign non-disclosure/confidentiality agreements imposing obligations on third parties to protect confidential information owned or held by the University.
Deputy Vice-Chancellor Researchfor agreements regarding research intellectual property
Executive Dean of Facultyfor agreements regarding intellectual property, other than those signed by DVCR
  Delegation is to be exercised on advice of Legal Services and processed through Contracts.
 
H8 Authority to sign non-disclosure confidentiality agreements imposing obligations on the University to protect confidential information owned or held by third parties.
Vice-Chancellor and Chief Executive Officer
  Delegation is to be exercised on advice of Legal Services and processed through Contracts.
 
Educational Services Agreements
Delegation Holder/Limit Policy References and Administrative Notes
H9 Authority to approve and sign agreements and variations for education related activities (including articulation agreements, student exchange and study abroad) with another educational institution or with educational providers.
Vice-Chancellor and Chief Executive Officer
Deputy Vice-Chancellor
 Delegation is to be exercised on the advice of Legal Services; in accordance with the Commercial Activities Rule and processed through Contracts.
H10 Authority to approve and sign agreements and variations for provision or acquisition of educational services from a commercial or non-commercial partner, where those services are badged or not badged with the University logo or otherwise identified as being produced by the University.
Vice-Chancellor and Chief Executive Officer$5,000,000
Deputy Vice-Chancellor$500,000
 Delegation is to be exercised on advice of Legal Services; in accordance with the Commercial Activities Rule and processed through Contracts. The authority level for the approval of contract variations is to be assessed at the full value of the revised contract, not just the variation amount. For example; if a contract was initially approved for $1,000,000 and a variation is sought for $100,000 then the approval for this variation can only be granted by those individuals or Committees who have authority for $1,100,000.
Fee-For-Service Agreements (non-research)
Delegation Holder/Limit Policy References and Administrative Notes
H11 Authority to approve and sign Fee-For-Service Agreements (non-research) and variations.
Deputy Vice-Chancellor
Executive Dean of Faculty
  This delegation is to be exercised on advice of Legal Services and processed through Contracts.
International Student Agreements
Delegation Holder/Limit Policy References and Administrative Notes
H12 Authority to approve and sign agreements and variations with overseas agents with respect to international student recruitment activities or other overseas agency arrangement.
Vice-Chancellor and Chief Executive Officer$5,000,000
  This delegation is to be exercised on advice of the Legal Services and processed through Contracts. The authority level for the approval of contract variations is to be assessed at the full value of the revised contract, not just the variation amount. For example; if a contract was initially approved for $1,000,000 and a variation is sought for $100,000 then the approval for this variation can only be granted by those individuals or Committees who have authority for $1,100,000.
Prizes and Scholarships Funding Agreements
Delegation Holder/Limit Policy References and Administrative Notes
H13 Authority to approve and sign any funding agreements for undergraduate and postgraduate coursework prizes and scholarships not covered elsewhere in this Schedule.
Deputy Vice-Chancellor
  This delegation is to be exercised on advice of Legal Services and processed through Contracts.
H14 Authority to approve and sign any funding agreements for research related prizes and scholarships not covered elsewhere in this Schedule.
Deputy Vice-Chancellor Research
  This delegation is to be exercised on advice of Legal Services and processed through Contracts.
Staff Exchange Agreements
Delegation Holder/Limit Policy References and Administrative Notes
H15 Authority to approve and sign staff exchange agreements (eg exchanges with other educational institutions, government bodies, NGO's) and variations.
Deputy Vice-Chancellor
  This delegation is to be exercised on advice of Legal Services and processed through Contracts.
Work Integrated Learning Agreements
Delegation Holder/Limit Policy References and Administrative Notes
H16 Authority to approve and sign agreements related to work integrated learning activities (e.g. placement, internship) and approve variations involving single Faculty or University School.
Executive Dean of Faculty
  This delegation is to be exercised on advice of Legal Services and processed through Contracts.
H17 Authority to approve and sign agreements related to work integrated learning activities (eg placement, internship) and approve variations including multiple Faculties or University schools.
Deputy Vice-Chancellor
  This delegation is to be exercised on advice of Legal Services and processed through Contracts.
Business Names/Trade Marks
Delegation Holder/Limit Policy References and Administrative Notes
H18 Authority to register and renew a business name on behalf of the University or wholly owned University entities.
Director Governance and University Secretary
  
H19 Authority to register and renew a trade mark on behalf of the University or University entities.
Deputy Vice-Chancellor Research
Director Legal Services
  
Certification
Delegation Holder/Limit Policy References and Administrative Notes
H20 Authority to Certify decisions of the UNE Council and University.
Director Governance and University Secretary
  Authority to certify decisions of the UNE Council and University as true and correct.
Compliance
Delegation Holder/Limit Policy References and Administrative Notes
H21 Provide all statements of compliance required to be made by the University or UNE Council in accordance with legislation and the requirements of proper authorities under legislation.
Vice-Chancellor and Chief Executive Officer
  
H22 Maintain register of Legal and Other Requirements regarding environmental laws and regulations and communicate changes to relevant level of management.
Environmental Sustainability Manager
Deeds
Delegation Holder/Limit Policy References and Administrative Notes
H23 Authority to execute Deeds under the University Seal.
Chancellor
Deputy Chancellor
Vice-Chancellor and Chief Executive Officer
Chair of Academic Board
Director Governance and University Secretary
 Delegation must be jointly exercised by two delegates and the delegates must notify the next meeting of UNE Council.
Intellectual Property Rights
Delegation Holder/Limit Policy References and Administrative Notes
H24 Authority to approve and sign documents required to register, protect and commercialise registrable intellectual property rights of the University.
Deputy Vice-Chancellor Research
 Delegation is to be exercised on advice from the Legal Office.
H25 Authority to approve assignment of intellectual property rights in accordance with University Policy.
Deputy Vice-Chancellor Research
H26 Authority to approve and sign stand-alone intellectual property assignments and/or licences.
Deputy Vice-Chancellor Research
  Delegation is to be exercised on advice from the Legal Services.
Legal Processes and Execution
Delegation Holder/Limit Policy References and Administrative Notes
H27 Formal Legal Proceeding (Authority to commence or settle and to bind the University)
Vice-Chancellor and Chief Executive Officer Authority to commence or settle court, legal or other formal proceedings (including apprehended or threatened proceedings) and legally bind the University for any University matter where the University is a plaintiff or defendant.
  In exercising this delegation the delegate must consult with the Director Legal Services and notify UNE Council. Any agreement must be co-signed by the Vice Chancellor and Chief Executive ONLGcer and the Director Legal Services.
H28 Subpoenas/Other Legal process orders (Authority to accept orders not relating to an individual).
Director Legal ServicesAuthority to accept service of court and other legal process or orders issued to the University, except subpoenas addressed to individual officers or employees to appear and give evidence at any hearing.
  
H29 External Legal Advice (Authority to appoint and manage)
Director Legal ServicesAuthority to appoint and manage external lawyers to act on behalf of the University. Approve costs agreements and authorise payments.
  
H30 Professional Privilege (Waivers)
Vice-Chancellor and Chief Executive OfficerWaive University's right to maintain legal professional privilege in a specific instance.
Director Legal ServicesWaive University's right to maintain legal professional privilege in a specific instance.
  Delegation is to be exercised on advice of Legal Services.
Memoranda of Understanding
Delegation Holder/Limit Policy References and Administrative Notes
H31 Authority to approve and sign Memoranda of Understanding and variations.
Vice-Chancellor and Chief Executive OfficerAuthority to approve and sign Memoranda of Understanding and variations.
  
Property Leases/ Licences/ Residential Agreements
Delegation Holder/Limit Policy References and Administrative Notes
H32 Authority to approve and sign terms of student residential agreements.
Director UNE Residential SystemAuthority to approve and sign terms of student residential agreements.
  Delegation is to be exercised on advice of Legal Services.
H33 Authority to approve and sign leases and licences whether as tenant or landlord of University real property.
Vice-Chancellor and Chief Executive Officer$5,000,000
Chief Operating Officer$1,000,000
  Delegation is to be exercised on advice of Legal Services.
Records and Information Management
Delegation Holder/Limit Policy References and Administrative Notes
H34 Authority to make access directions and decisions required under Part 6 of State Records Act 1998 (NSW).
Director Governance and University SecretaryAuthority to make access directions and decisions required under Part 6 of State Records Act 1998 (NSW).
Director Legal ServicesAuthority to make access directions and decisions required under Part 6 of State Records Act 1998 (NSW).
  In exercising this delegation the delegate should consult, as appropriate, Head of Records, Policy and Governance.
H35 Make decisions in respect of requests made under the Government Information (Public Access) Act 2009 for access to documents.
Director Legal ServicesMake decisions in respect of requests made under the Government Information (Public Access) Act 2009 for access to documents.
GIPA OfficerMake decisions in respect of requests made under the Government Information (Public Access) Act 2009 for access to documents.
Director Governance and University SecretaryMake decisions in respect of requests made under the Government Information (Public Access) Act 2009 for access to documents.
  Delegation must be exercised in accordance with the Government Information (Public Access) Act 2009.
H36 Government Information (Public Access) Act 2009 Requests (Determination after internal review).
Director Legal ServicesDetermine outcome of internal review against decisions made in respect of requests made under the Government Information (Public Access) Act 2009.
  Delegation must be exercised in accordance with the Government Information (Public Access) Act 2009.
University Premises
Delegation Holder/Limit Policy References and Administrative Notes
H37 Authority to ban persons other than students from UNE premises.
Vice-Chancellor and Chief Executive Officer
Chief Operating Officer
  Delegation is to be exercised on the advice of Director Legal Services.
Organisational Changes
10/02/2025: Position Group title changed from Executive Dean of Faculty (EDF) to Executive Dean of Faculty (Executive Dean)