Organisational changes during effective period - Schedule A - Financial Delegations.
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| Business Plan, Budgets and Revenue |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| A1 |
Determine and approve the University Annual budget. |
| Council | Authority for approval retained by the Council |
|
Approval of the budget will be on the recommendation of the Finance and Infrastructure Committee. |
| A2 |
Approval of Business Plan (including non-current assets) as part of the University's annual capital budget. |
| Council | Authority for approval retained by the Council | | Finance and Infrastructure Committee | Review and Endorse UNE Business Plan to the Council for approval | | Vice-Chancellor and Chief Executive Officer | Authorise and propose Business Plan to the Finance & Infrastructure Committee | | Chief Financial Officer | Prepare and recommend Business Plan to the Vice-Chancellor and CEO |
|
|
| A3 |
Authority to approve variations to the University budget. |
| Council | >$10,000,000 | | Finance and Infrastructure Committee | $10,000,000 |
|
In exercising their delegation the Finance and Infrastructure Committee must notify Council. |
| A4 |
Authority to revise revenue estimates in the budget to reflect updated forecasts that are made during the year. |
| Vice-Chancellor and Chief Executive Officer | |
|
Exercise of delegation must be reported to the Finance and Infrastructure Committee by way of presentation of a revised budget, compared against the original budget. The Finance and Infrastructure Committee having reviewed amendments made by the delegate shall have the authority to cancel or further amend any such amendments, where such action is within the terms of reference of the Finance and Infrastructure Committee. |
| A5 |
Authority to re-allocate budget between cost centres and projects. |
| Vice-Chancellor and Chief Executive Officer | |
|
Exercise of delegation must be reported to the Finance and Infrastructure Committee by way of presentation of a revised budget, compared against the original budget. The Finance and Infrastructure Committee having reviewed amendments made by the delegate shall have the authority to cancel or further amend any such amendments, where such action is within the terms of reference of the Finance and Infrastructure Committee. |
| A6 |
Authority to collect revenue consistent with the approved business plan and budget. |
| Vice-Chancellor and Chief Executive Officer | Unlimited |
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| A7 |
Authority to allocate necessary resources (i.e. expenditure) to support the relevant areas when revenue exceeds budget, provided that the annual net operating margin target (%) is not reduced. |
| Vice-Chancellor and Chief Executive Officer | |
|
Exercise of delegation must be reported to the Finance and Infrastructure Committee by way of presentation of a revised budget, compared against the original budget. The Finance and Infrastructure Committee having reviewed amendments made by the delegate shall have the authority to cancel or further amend any such amendments, where such action is within the terms of reference of the Finance and Infrastructure Committee. |
| A8 |
Authority to approve items/projects outside the general operations budget (income, expenditure and capital expenditure) when revenue does not exceed budget, provided that these are consistent with the approved business plan, up to an annual limit of one percent (1.0%) of total budgeted expenditure. |
| Vice-Chancellor and Chief Executive Officer | |
|
Exercise of delegation must be reported to the Finance and Infrastructure Committee by way of presentation of a revised budget, compared against the original budget. The Finance and Infrastructure Committee having reviewed amendments made by the delegate shall have the authority to cancel or further amend any such amendments, where such action is within the terms of reference of the Finance and Infrastructure Committee. |
| A9 |
Authority to adjust the budget to accommodate the completion of projects which were underspent in the prior year, provided that the total expenditure on such project aligns with the approved project plan/business case for such project and resulting change in the budget shall not add more than 3% to the total value of budgeted expenditure or consume more than 20% of untied cash and investments available at the end of the prior year. |
| Vice-Chancellor and Chief Executive Officer | |
|
Exercise of delegation must be reported to the Finance and Infrastructure Committee by way of presentation of a revised budget, compared against the original budget. The Finance and Infrastructure Committee having reviewed amendments made by the delegate shall have the authority to cancel or further amend any such amendments, where such action is within the terms of reference of the Finance and Infrastructure Committee. |
| A10 |
Authority to amend the budget to reflect the timing of the expenditure of revenue tied to a specific project, provided that such change does not alter the total projected value of expenditure for the lifetime of the project. |
| Vice-Chancellor and Chief Executive Officer | |
|
Exercise of delegation must be reported to the Finance and Infrastructure Committee by way of presentation of a revised budget, compared against the original budget. The Finance and Infrastructure Committee having reviewed amendments made by the delegate shall have the authority to cancel or further amend any such amendments, where such action is within the terms of reference of the Finance and Infrastructure Committee. |
| A11 |
Authority to re-allocate operating (not capital) budget within each cost centre for which they are accountable provided the individual budget holder: 1. achieves the annual budget net operating surplus margin target ($ and %); 2. operates within the total expenditure budget; and 3. does not exceed the salary budget (permanent FTE, casual FTE or $). |
|
Delegation must be exercised in accordance with the Financial Delegations Rule. |
| A12 |
Authority to review amendments made by the Vice-Chancellor, and cancel or further amend any such amendments, where the action is within the Terms of Reference of the Finance and Infrastructure Committee |
| Finance and Infrastructure Committee | |
|
Delegation must be exercised in accordance with the Financial Delegations Rule. |
| Asset Disposal and Equipment Loans |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| A13 |
Authority to approve asset sale, disposal or destruction of assets. |
| Council | >$10,000,000 | | Finance and Infrastructure Committee | $10,000,000 | | Vice-Chancellor and Chief Executive Officer | $1,000,000 | | Chief Financial Officer | $500,000 | | Chief Operating Officer | $500,000 | | Director Estate and Built Environment | $50,000 | | Associate Directors Estate and Built Environment | $50,000 | | Chief Information Officer | $50,000 | | Head of Finance | $250,000 | | Director Library Services and University Librarian | $50,000 |
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| A14 |
Authority to approve loans of plant, equipment or facilities under such terms and conditions as deemed appropriate, subject to notation of the loan in an appropriate inventory for capital purposes and the borrowing organisation accepting insurance risk. |
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|
| Commercial Activities |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| A15 |
Authority to approve commercial activities by the University (including the associated business case where relevant), including the establishment of Cooperative Research Centres or equivalent for financial viability. |
| Council | >$10,000,000 | | Finance and Infrastructure Committee | $10,000,000 | | Executive Team Committee | $5,000,000 (when procurment is required, over $5m to be referred to Finance and Infrastructure Committee) | | Executive Team Committee | Endorsement of Commercial Activity business case/proposal | | Vice-Chancellor and Chief Executive Officer | $5,000,000 (approval of Commercial Activities within Delegation) |
|
Delegation must be exercised in accordance with the Commercial Activities Rule. The Vice Chancellor and Chief Executive Officer’s approval of the business case for commercial activities >$5,000,000 is subject to the final approval of Council. |
| A16 |
Authority to review commercial activities by the University (including annual performance against business case/plan as relevant. |
| Council | >$10,000,000 | | Finance and Infrastructure Committee | $10,000,000 | | Vice-Chancellor and Chief Executive Officer | $5,000,000 | | Executive Team Committee | Endorsement of Commercial Activity Review |
|
Delegation must be exercised in accordance with the Commercial Activities Rule. The Vice Chancellor and Chief Executive Officer’s approval of the business case for commercial activities >$5,000,000 is subject to the final approval of Council. |
| A17 |
Authority and responsibility to maintain a Controlled Entity’s commercial activities register and review annual performance against business case/plan as relevant. |
| ABRI - Managing Director | | | Chief Executive Officer UNE Life | |
|
Delegation must be exercised in accordance with the Commercial Activities Rule. The Vice Chancellor and Chief Executive Officer’s approval of the business case for commercial activities >$5,000,000 is subject to the final approval of Council. |
| Credit Cards |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| A18 |
Credit Card Issuing and Management: Authority to approve the issue or withdrawal of a University Corporate Credit Card for a staff member.
Authority to approve temporary or ongoing increases to credit limits and/or continuance of the card authority where a staff member transfers to another cost centre in the University. |
| Head Strategic Procurement | up to $500 per month and temporary increases | | Head of Finance | >$500 per month and permanent increases |
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| A19 |
Incur expenditure (i.e. purchase of goods and services) on a University Credit Card up to the limit of the card where such expenditure is budgeted and authorised. |
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| A20 |
Authority to approve credit card accounts/transactions for payment in the Finance System. |
| Head of Cost Centre | up to financial delegation limits |
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|
| Debts |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| A21 |
Authority to approve debt recovery payment terms and write-offs and variations in respect of: bad debts; cash losses, thefts or shortages; furniture, plant or equipment losses, thefts or destruction; library, general stores or stocks or livestock shortages, provided satisfied that all reasonable recovery action has been taken. |
| Vice-Chancellor and Chief Executive Officer | $1,000,000 | | Chief Financial Officer | $500,000 | | Chief Operating Officer | $500,000 | | Director Estate and Built Environment | $50,000 | | Chief Information Officer | $50,000 | | Deputy Chief Information Officer | $50,000 | | Head of Finance | $250,000 | | Director Library Services and University Librarian | $50,000 | | Associate Directors Estate and Built Environment | $50,000 |
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|
| Commit Operational Expenditure |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| A22 |
Authority to approve procurement of goods, services or assets where their value exceeds $500,000 and the procurement process used does not comply with the University Procurement Policy. |
|
|
| A23 |
Authority to approve significant procurements considered by the Executive Team, exceeding $5,000,000 total value and/or other significant procurements from the Executive Team at the discretion of the Vice-Chancellor and Chief Executive Officer. |
| Finance and Infrastructure Committee | $10,000,000 |
|
|
| A24 |
Authority to commit funds for operational expenditure (i.e. approve purchase requests and purchase orders, supplier's invoices and payment requests). NB Contracts are addressed in the Legal Delegations Schedule. |
| Vice-Chancellor and Chief Executive Officer | $5,000,000 | | Director Governance and University Secretary | $50,000 | | Senior Manager Internal Audit | $20,000 | | Head Records Policy and Governance | $20,000 | | Senior Manager (Secretariat) | $10,000 | | Director and Associate Directors Corporate Communications and Events | $20,000 | | Chief Financial Officer | $1,000,000 | | Head of Finance | $250,000 | | Head Strategic Procurement | $20,000 | | Head of Business Intelligence | $20,000 | | Manager Treasury | $20,000 | | Chief Operating Officer | $1,000,000 | | Director Estate and Built Environment | $250,000 | | Associate Directors Estate and Built Environment | $250,000 | | Chief Information Officer | $250,000 | | Deputy Chief Information Officer | $250,000 | | Director People and Culture | $20,000 | | Associate Directors People and Culture | $20,000 | | Director Legal Services | $100,000 (Legal Contracts) $20,000 (other than Legal Contracts) | | Deputy Vice-Chancellor | $500,000 | | Pro Vice-Chancellor Indigenous | $20,000 | | Executive Principal Education Futures | $250,000 | | Executive Dean of Faculty | $250,000 | | Deputy Dean of Faculty | $75,000 | | Associate Dean of Faculty | $75,000 | | Faculty Coordinator | $50,000 | | Head of School | $20,000 | | Executive Principal Student Experience | $250,000 | | Director Library Services and University Librarian | $50,000 | | Directors, Heads and Associate Directors Student Experience | $20,000 | | Director UNE Residential System | $100,000 | | Executive Principal Brand Partnerships and Business Development | $250,000 | | Director Marketing & Admissions | $150,000 | | Deputy Vice-Chancellor Research | $1,000,000 (Research Contracts) - $75,000 (Other than Research Contracts) | | Director, Research Services | $100,000 | | Directors of Research Centres & Head of Research Institutes | $100,000 | | Nominated Staff | $15,000 *Nominated staff members must be nominated by Director or above and approved by the Chief Financial Head of Finance. Finance, Strategy and Business Intelligence will maintain a register of delegations. |
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Procurements in excess of $2,000,000 total project value are subject to approval by the Executive Team (ExT) in accordance with the Committee's Terms of Reference.
*Nominated staff members must be nominated by Director or above and approved by the Chief Financial Officer or Head of Finance. Finance Strategy and Business Intelligence will maintain a register of delegations. |
| A25 |
Authority to certify payments for recurring expenditures that are not typically subject to a business case or purchase order and are non- discretionary once contracted (e.g. periodic payments under multi-year contracts for the supply of utilities, periodicals, and licensing arrangements) and not covered elsewhere in this Schedule. |
| Vice-Chancellor and Chief Executive Officer | $5,000,000 |
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|
| A26 |
Authority to commit funds for capital expenditure (i.e. approve purchase requests and purchase orders, supplier's invoices and payment requests) and strategic initiatives based on business case approval. |
| Council | >$10,000,000 | | Finance and Infrastructure Committee | $10,000,000 | | Executive Team Committee | <$5,000,000 | | Vice-Chancellor and Chief Executive Officer | <$5,000,000 - procurements >$2m to be approved by UNE Executive Team (ExT) | | Chief Financial Officer | $1,000,000 | | Chief Operating Officer | $1,000,000 | | Director Estate and Built Environment | $100,000 | | Chief Information Officer | $100,000 | | Deputy Chief Financial Officer | $100,000 | | Deputy Director (2iC) Estate and Built Environment | $100,000 |
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The Vice Chancellor and Chief Executive Officer’s delegation for procurements in excess of $2,000,000 is subject to approval by the Executive Team in accordance with the Committee's Terms of Reference. |
| Investments, Finance and Banking Arrangements |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| A27 |
Authority to oversee, review and approve strategy for management of University short, medium and long term investments (includes mandates, asset allocations, earnings targets, spending goals, financial risk). |
| Finance and Infrastructure Committee | |
|
Delegation must be exercised in accordance with the Financial Management Rule. |
| A28 |
Authority to place short-term (1 year or less) and Medium Term (3 years or less) to be within the benchmarks set in the Financial Management Rule. |
| Vice-Chancellor and Chief Executive Officer | $25,000,000 | | Chief Financial Officer | $20,000,000 | | Head of Finance | $10,000,000 |
|
The exercise of this delegation is subject to the benchmarks set in the Financial Management Rule. |
| A29 |
Authority to place short or long term investments by way of equity, debt or other instruments in an associated entity of the University. |
| Vice-Chancellor and Chief Executive Officer | $2,000,000 |
|
The exercise of this delegation is subject to the benchmarks set in the Financial Management Rule. |
| A30 |
Authority to appoint and terminate fund advisors/managers. |
| Finance and Infrastructure Committee | |
|
Where required by law the delegate holder is the NSW Treasurer. |
| A31 |
Authority to engage and seek advice from an investment advisor. |
| Finance and Infrastructure Committee | |
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|
| A32 |
Develop and maintain plans for managing unforeseen events which may curtail cash flows and cause pressure on liquidity. |
|
Exercise of delegation must be reported to the Finance and Infrastructure Committee. |
| A33 |
Authority to manage the day to day cash flow operational needs of the University, short term cash requirements and managing the portfolio of investment funds not allocated to external fund managers for long term investment. |
|
The exercise of this delegation is subject to the advice and direction of the Chief Financial Officer and Head of Finance.
Delegation is to UNE Treasury. |
| A34 |
Authority to determine broad targets for the level of available investment funds that are to be held in cash equivalent forms. |
|
The exercise of this delegation is subject to the advice and direction of the Chief Financial Officer and Head of Finance.
Delegation is to UNE Treasury. |
| A35 |
Authority to approve opening and closing of bank accounts. |
| Chief Financial Officer | | | Head of Finance | |
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| A36 |
Authority to approve members of staff being cheque and/or electronic signatories for financial transactions. |
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| A37 |
Authority to sign cheques and/or release University funds via electronic funds transfer (EFT). |
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Authorised Officers are approved by the Head of Finance. In exercising this delegation delegates can do so at any value provided they have satisfied themselves that the expenditure has been authorised in accordance with the authority limits in this Schedule and the Financial Delegations Rule.
Refer Clause 13 Financial Delegations Rule |
| Parking |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| A38 |
Authority to approve any necessary traffic and parking fee levels in accordance with the regulations operating. |
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Delegation must be exercised in accordance with the Parking Policy. |
| Payroll Transactions |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| A39 |
Authority to approve payment of all payroll related transactions (comprising group tax remittal, payroll tax settlement, superannuation contribution payments and transfers of employee payroll deductions to authorised entities) and payment of GST and PAYG payments. |
| Vice-Chancellor and Chief Executive Officer | $6,000,000 | | Chief Financial Officer | $5,500,000 | | Director People and Culture | $5,500,000 | | Head of Finance | $5,500,000 | | Chief Operating Officer | $5,500,000 |
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|
| Real Property |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| A40 |
Alienate, mortgage, charge or demise of any lands of the University, excluding a demise of land for a period of less than 21 years. |
|
UNE Act s.18(2) - Minster's approval if required
While retaining authority Council receives advice from the Finance and Infrastructure Committee. |
| A41 |
Lease land for a term exceeding 21 years. |
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UNE Act s.18(2) - Minster's approval if required
While retaining authority Council receives advice from the Finance and Infrastructure Committee. |
| A42 |
Lease land to a residential college affiliated with the University for a term not exceeding 99 years. |
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UNE Act s.18(4) - Minster's approval if required
While retaining authority Council receives advice from the Finance and Infrastructure Committee. |
| A43 |
Oversee the control and management of certain property vested in the Crown. |
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UNE Act s.119- Minster's approval if required
While retaining authority Council receives advice from the Finance and Infrastructure Committee. |
| Student Fees, Charges, Scholarships and Prizes |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| A44 |
Authority to establish and approve all student fees and charges, including fines to be paid in respect of student entrance; tuition lectures and classes; examinations; residence; conferring of degrees, diplomas and other certificates and awards; provision of amenities and services (whether or not of an academic nature); organisation of students or of students and other persons or in respect of any other matter. |
| Vice-Chancellor and Chief Executive Officer | |
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| A45 |
Authority to determine rents for student accommodation. |
| Director UNE Residential System | |
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In exercising this delegation Heads of Colleges must be consulted. |
| A46 |
Authority to determine fees and charges other than rents in student accommodation. |
| Director UNE Residential System | |
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In exercising this delegation Heads of Colleges must be consulted. |
| A47 |
Authority to approve exemption from, or deferment of, or waiving of payment or refund of student fees, late fees, charges, fines and tariffs or accommodation in exceptional circumstances. |
| Vice-Chancellor and Chief Executive Officer | |
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| A48 |
Authority to approve the payment of student scholarships, bursaries, and prizes. |
| Deputy Vice-Chancellor Research | |
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| Taxation |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| A49 |
Authority to act in respect of taxation and statutory compliance matters including but not limited to lodgement of returns, appointment of tax agents. |
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| UNE Foundation |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| A50 |
Responsibility for reporting income, investment and disbursement information as they relate to the UNE Foundation Limited and the University. |
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| 25/09/2024: Position title changed from Pro Vice-Chancellor (Indigenous Strategy) (PVC(IS)) to Pro Vice-Chancellor Indigenous (PVCI) |
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Organisational changes during effective period - Schedule C - Academic Delegations.
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| Academic Standards |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| C1 |
Academic Quality Assurance |
| Council | | | Academic Board | Approve quality assurance processes that maintain academic standards in education and research. | | Deputy Vice-Chancellor | Overarching responsibility for the quality assurance and regulatory requirements relating to AQF courses. | | Course Coordinator | Maintain oversight of academic and discipline standards in a course. | | Course Coordinator | Responsible for course design, mapping and monitoring delivery to ensure student achievement of graduate attributes and course learning outcomes, including how English language proficiency is achieved over the life of the student's enrolment in the course. | | Director, Education Quality | Supports and informs the quality framework for the evaluation of the University's academic programs, schools and faculties. |
|
New and amended policies are progressing for approval which will result in updates to these delegations |
| C2 |
Course and Unit Quality Assurance (Coursework) |
| Council | Advised of quality assurance outcomes via Chair of Academic Board Report. | | Academic Board | Monitors quality assurance outcomes and provides advice to VC and reporting to Council. | | Vice-Chancellor and Chief Executive Officer | Considers quality assurance outcomes and management response. | | Curriculum Committee | Receives schedule of course reviews (and review reports across the year). | | Deputy Vice-Chancellor | Approve final Course Review report. Report to Curriculum Committee. | | Faculty Education Committee | Considers course and unit review schedule for Faculty and monitors outcomes of quality assurance. | | Director, Education Quality | (or delegate) Develop Course Review Schedule in consultation with Schools which is approved by the Deputy Vice-Chancellor and reported to Curriculum Committee and Academic Board. | | Course Advisory Board | Meet at least once a year to consider courses, ideally as a cognate. | | Course Review Panel | (Chair with Academic Manager) Prepare draft report and recommendations. | | Head of School | Develop a cycle of review of units to suit needs (normally at least on a three year cycle). | | Course Coordinator | Ensure Courses are monitored. Implement actions or responses from monitoring as part of quality assurance response and report on progress of recommendations to the Head of School. | | Unit Coordinator | Ensure Units are monitored. Implement actions or responses from monitoring as part of quality assurance response and report on progress of recommendations to the Head of School. |
|
New and amended policies are progressing for approval which will result in updates to these delegations |
| C3 |
Monitoring and Review (School) |
| Council | Advised of quality assurance outcomes via Chair of Academic Board Report. | | Academic Board | Monitors quality assurance outcomes and provides advice to VC and reporting to Council. | | Vice-Chancellor and Chief Executive Officer | Considers quality assurance outcomes and management response. | | Executive Dean of Faculty | Request and discuss Annual Self-Review report with the Head of School. | | Head of School | Undertake Annual Self-Review report with the Faculty Dean. |
|
New and amended policies are progressing for approval which will result in updates to these delegations |
| C4 |
Third Party Education Providers (Academic Quality Assurance – Approval of new proposals) |
| Council | (or Committee) Receives reports on commercial activities and third-party arrangements. | | Academic Board | Reviews and endorses to Vice-Chancellor and Chief Executive Officer for final approval. Notifies UNE Council once arrangement is approved by Vice-Chancellor and Chief Executive Officer. | | Curriculum Committee | Reviews proposal for endorsement as part of the New Courses workflow part B. | | Faculty Education Committee | Review annual commercial and academic quality performance reports. Provides annual reporting to APEC and Teaching and Learning Committee for endorsement. | | School Board of Examiners | Reviews moderation of marking and/or grades report by third party provider following each teaching period. | | Vice-Chancellor and Chief Executive Officer | Approves draft and final proposal. Notifies Legal Services to arrange execution of the agreement Notifies Education Quality of approved arrangement. Executed Contract signatory Senior Executive Team - Endorses draft and final proposal with third party provider. | | Deputy Vice-Chancellor | Considers recommendations from APEC and reviews reporting and performance. | | Academic Portfolio Executive Committee | Endorses for Executive (ExT) and Vice-Chancellor and Chief Executive Officer draft approval as part of the New Courses workflow parts A and B. | | Chief Financial Officer | (or delegate) Reviews proposal from financial viability perspective. | | Executive Principal Brand Partnerships and Business Development | Reviews proposal for admission, brand and marketing alignment. | | Director, Education Quality | (or delegate) Reviews and provides guidance of the proposal to ensure compliance to TEQSA and HESF requirements. Review and endorses contract content prior to contract execution. Notifies TEQSA of material change once approved for contract. | | Director Legal Services | (or delegate) Reviews and advises on the draft contract once approved for execution. Endorses content of the contract prior to contract execution. Executes contract and includes in Contract Management System. Ensures all supporting documents are executed and stored in the Records Management System (RMS). | | Executive Dean of Faculty | Endorses proposal for progression through the endorsement and approval workflows. | | Head of School | Agreement Owner. Proposes third party arrangement and prepares proposal documents. Ensures documentation is updated with feedback as appropriate. Completes draft contract and negotiates the terms of the agreement with the third-party provider, with support from Legal Services as required. Provides the final agreement to Legal Services to arrange execution. |
|
New and amended policies are progressing for approval which will result in updates to these delegations |
| C5 |
Principal Dates (University Planning) |
| Council | Approve Principal Dates. | | Academic Board | Endorse Principal Dates. | | Executive Principal Education Futures | Developing and circulating for comment the draft Principal Dates; submission of final draft to Academic Board; and publication of approved Principal Dates on the University website. |
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| Admission and Admission Appeals (Coursework Students) |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| C6 |
Admission Policy (Requirements for Admission) |
| Vice-Chancellor and Chief Executive Officer | Approves policies endorsed by Academic Board. | | Academic Board | Endorses admission related policies for awards at the University. | | Teaching and Learning Committee | Endorse admission related policies for coursework students (including English language requirements and advanced standing). |
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| C7 |
Admission (Coursework - other than JMP) |
| Executive Principal Education Futures | Regularly monitors and provides an annual report to Teaching and Learning Committee and Academic Board on the operation of, and compliance with, Admission, Credit and Enrolment Policy. | | Executive Dean of Faculty | Decides on admission (and any conditions) for excluded students or students who have previously been denied admission due to provision of fraudulent information. | | Associate Dean, Teaching and Learning | Provides advice on English Language requirements and assists with appeals of decision on credit. | | Head of School | Decides on admission of applicants who do not meet admission criteria, but possess the capacity to succeed in their chosen course if admitted to the course. Manages appeal of decisions on credit for all applicants. | | Course Coordinator | Recommends whether applicants who do not meet admission criteria should be admitted. Decides on applications for concurrent candidature. Decides on applications for credit. Decides on applications to relinquish credit. Decides on applications for permission to enrol elsewhere. | | Unit Coordinator | Provides advice on applications for credit. Decides on requests to 'carry forward' marks from previously passed assessment tasks where a student re-enrols in a unit. | | Director, International | (or delegate): Communicates admission criteria for each course to potential international applicants. Ranks applications for international admissions in the event of quotas. Informs international applicants of admission decisions. Informs international students of approved deferment and any changes to courses following deferment. Informs international students of decisions on credit applicants and impact on Confirmation of Enrolment and student visa. | | Executive Principal Student Experience | (or delegate): Manages appeals of decision on admission for domestic applicants. | | Manager, Student Pathways (Admissions and Advanced Standing) | Delegation to Student Pathways Division: Communicates admission criteria for each course to potential domestic applicants. Ranks domestic applications for admissions in the event of quotas. Informs domestic applicants of admission decisions. Informs domestic students of approved deferment and any changes to courses following deferment. Implements any corrective action required following an appeals decision on admission for domestic students or credit for domestic and international students. Informs domestic students of decisions on credit applications and records decisions in precedent database. Reviews precedent database for each course every three years. |
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| C8 |
Admission Appeals (Coursework – other than JMP) |
| Executive Principal Student Experience | Manages appeals of decisions for domestic applicants. | | Associate Dean, Teaching and Learning | Assists with appeals of decision on credit. | | Director, International | Manages appeals of decisions on admission for international applicants. Implements any corrective action required following an appeals decision on admission for domestic students or credit for domestic and international students. | | Head of School | Manages appeals of decisions on credit for all applicants. | | School Advanced Standing Panel | Consider and determine an appeal against an advanced standing decision. | | Manager, Student Pathways (Admissions and Advanced Standing) | Delegation to Student Pathways: Communicates admission criteria for each course to potential domestic applicants. Ranks domestic applications for admissions in the event of quotas. Informs domestic applicants of admission decisions. Informs domestic students of approved deferment and any changes to courses following deferment. Implements any corrective action required following an appeals decision on admission for domestic students or credit for domestic and international students. Informs domestic students of decisions on credit applications and records decisions in precedent database. Reviews precedent database for each course every three years |
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| C9 |
Determine and approve minimum English language requirements for admission to awards of the University |
| Executive Principal Education Futures | Consider levels of English Language requirements above the minimum based on courses and progression. | | Deputy Vice-Chancellor Research | (or nominee) - consider special cases submitted by Head of School, for admission of HDR candidates who do not satisfy english language requirements. | | Head of School | Endorse to the DVCR, subject to the endorsement of the Executive Dean, HDR candidates who have been approved due to exceptional circumstances for admission but have not satisfied English Language higher than UNE minimum. |
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| C10 |
Consider and determine an appeal against an advancded standing decision |
| School Advanced Standing Panel | |
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| C11 |
Admission (Higher Degree Research) |
| Dean, Graduate Research | oversight of all admission to HDR courses, determine reason for withdrawal of an offer for admission; approves transfer of candidate from another institution. | | Dean, Graduate Research | Delegation to Graduation Research School: makes offers to applicants who meet required entry criteria and deemed to have the capacity to succeed. | | Graduate Research Committee | Approve admission to candidature of higher degrees by research students. | | Deputy Vice-Chancellor Research | Approve readmission after exclusion for academic or behavioural misconduct; approve readmission of candidate for the purposes of submitting thesis (co-approval with Associate Dean, Research). | | Head of School | Assess and approve requests for Advanced Standing by HDR Candidates, considering HDR Course rules. |
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| C12 |
Consider and determine an admission appeal for coursework courses for domestic students |
| Executive Principal Student Experience | |
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| C13 |
Consider and determine an admission appeal for coursework courses for student visa holders |
|
|
| C14 |
Decides on admission (and any conditions) for excluded students or students who have previously been denied admission due to provision of fraudulent information |
| Associate Dean of Faculty | |
|
|
| C15 |
1. Decides on admission of applicants who do not meet admission criteria, but possess the capacity to succeed in their chosen course if admitted to the course.
2. Manages appeals of decisions on credit for all applicants. |
|
|
| C16 |
Approve readmission after exclusion for academic or behavioural misconduct |
| Deputy Vice-Chancellor Research | Higher Degree Research Students. | | Executive Dean of Faculty | Must consult with Director International for International applicant. | | Course Coordinator | Advises Executive Dean re applicant currently or previously excluded from UNE or another provider. |
|
|
| C17 |
1. Manages appeals of decisions on admission for international applicants.
International:
1. Communicates admission criteria for each course to potential international applicants.
2. Ranks applications for international admissions in the event of quotas.
3. Informs international applicants of admission decisions.
4. Informs international students of approved deferment and any changes to courses following deferment.
5. Implements any corrective action required following an appeals decision on admission for international students.
6. Informs international students of decisions on credit applicants and impact on Confirmation of Enrolment and student visa. |
|
|
| C18 |
1. Recommends whether applicants who do not meet admission criteria should be admitted.
2. Decides on applications for concurrent candidature.
3. Decides on applications for credit.
4. Decides on applications to relinquish credit.
5. Decides on applications for permission to enrol elsewhere. |
|
|
| C19 |
1. Provides advice on applications for credit.
2. Decides on requests to ‘carry forward’ marks from previously passed assessment tasks where a student re-enrols in a unit. |
|
|
| Assessment and Assessment Appeals (Coursework Students) |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| C20 |
Assessment (Design) |
| Unit Coordinator | Design assessment tasks. | | Executive Principal Education Futures | (or nominee) Provides support and advice to staff in designing assessment tasks. | | Associate Dean, Teaching and Learning | Decides on alignment of tasks for accredited courses where there is disagreement between Unit and Course Coordinator. |
|
|
| C21 |
Assessment (Scheduling/Planning) |
| Executive Dean of Faculty | Decides on requests for examination availability windows shorter than the UNE standard. | | Head of School | Decides on requests to change published assessment tasks. | | Unit Coordinator | Informs Examinations Office of required examination information, including allowable aids or additional material. Design assessment tasks in accordance with the Policy. Provides information on unit assessment tasks on the Learning Management System at least one week prior to the start of the relevant teaching period. Notifies students of any changes to published assessment tasks. | | Examinations Office | Responsible for centrally managed supervised examinations, including informing students of examination timetables, assisting with requests for alternative times, assisting with technical issues, and escalating potential academic misconduct. |
|
|
| C22 |
Assessment (Paper based examinations) |
| Executive Principal Education Futures | Decides on requests to hold paper- based examinations. | | Associate Dean, Teaching and Learning | Considers supporting requests to hold paper-based examinations. |
|
Key roles and responsibilities |
| C23 |
Assessment (Special Requests/Extensions/Late Submissions) |
| Examinations Office | Processes requests for special assessment, and notifies students of outcomes. | | Associate Dean, Teaching and Learning | Decides on requests for alternative late submission penalties for individual units. | | Head of School | Determines School's process for receiving and responding to extension requests. | | Course Coordinator | Decides on requests for special assessment. | | Unit Coordinator | Informs impacted students of any late submission penalties applied. Manages extension process (if required by School process). Provides alternative assessments to online examinations as required. Actions decisions of Course Coordinator on special assessment. Offers supplementary assessments to students where required. | | Head, Student Wellness Centre | Works with students and relevant staff to arrange adjustments to assessment tasks or examinations. |
|
Key roles and responsibilities |
| C24 |
Assessment (Marking/Results) |
| Examinations Office | Coordinates release of final results to students. | | School Board of Examiners | Reviews and ratifies final results for units within relevant School in each teaching period. | | Head of School | Ensures marking of assessment tasks is undertaken by appropriately qualified academic staff. Establishes School's process for selection of examiners and moderation of marks for theses or dissertations. Approves late changes to final results. | | Unit Coordinator | Ensures assessment tasks are marked and marks returned to students within 21 calendar days. Notifies students of any delay to marking timeframes. Organises moderation of marks where required. Ensures students are provided with actionable feedback. | | Assessment Markers | Mark assessments against pre-determined assessment criteria. Report on possible academic misconduct to the Unit Coordinator. |
|
Key roles and responsibilities |
| C25 |
Assessment Policy (Reporting) |
| Academic Board | Oversight of assessment quality and performance outcomes. | | Teaching and Learning Committee | Review and monitoring of assessment quality and performance outcomes. | | Executive Principal Education Futures | Regularly monitors and provides an annual report to Teaching and Learning Committee and Academic Board on the operation of, and compliance with Assessment Policy. |
|
|
| C26 |
Assessment (Appeals – Coursework – not JMP) |
| Executive Principal Education Futures | Regularly monitors and provides an annual report to the Teaching and Learning Committee and Academic Board on the operation of, and compliance with Assessment Appeals Policy. | | International Services Manager | Subject to any external appeal process, notifies Department of Education, Skills and Employment of decisions to exclude a student visa holder for insufficient progress. | | Executive Dean of Faculty | Decides on further appeals related to unit assessment, student placement, decisions under school policies or procedures, extensions, special assessment, exclusion for insufficient progress and dissertations and theses. Consults with academic staff whose decisions are appealed before notification of appeal decision. Ensures students are informed of decisions on appeals and informs Head of School and Unit Coordinator of any required action. Notifies International Services Advisor of any decision to exclude a student visa holder for insufficient progress. Monitors and reviews decisions on appeals to aid consistency in decision-making. | | Head of School | (School Committee) Decides on appeals related to dissertations and theses (where relevant) and ensures students are informed of decisions. | | Head of School | Decides on appeals related to unit assessment, student placement, decisions under school policies or procedures, extensions, special assessment, exclusion for insufficient progress and dissertations and theses (where relevant). Consults with academic staff whose decisions are appealed before notification of appeal decision. Ensures students are informed of decisions on appeals and informs Unit Coordinator of any required action. Notifies International Services Advisor of any decision to exclude a student visa holder for insufficient progress. Implements any actions required by decision-makers during the appeals process. Monitors and reviews decisions on appeals to aid consistency in decision-making. | | Unit Coordinator | Discusses any assessment issues with student. Decides on appeals related to unit assessment and ensures students are informed of decisions. Consults with academic staff whose decisions are appealed before notification of appeal decision. Implements any actions required by decision-makers during the appeals process. |
|
|
| C27 |
Consider and determine an appeal related to assessment of practical and/or professional work experience; application of School assessment policies and procedures; special assessment and exclusion for insufficient course progress. |
|
|
| C28 |
Consider and determine an appeal for an assessment task in a unit |
| Unit Coordinator | | | Head of School | |
|
|
| C29 |
1. Responsible for centrally managed supervised examinations, including informing students of examination timetables, assisting with requests for alternative times, assisting with technical issues, and escalating potential academic misconduct.
2. Processes requests for special assessment, and notifies students of outcomes. |
| Executive Principal Education Futures | |
|
|
| C30 |
Decides on requests for special assessment |
|
Key roles and responsibilities |
| C31 |
Assessment (Results) |
| Examinations Office | Coordinates release of final results to students. |
|
|
| C32 |
Authority to approve an assessment submission using non-electronic process |
|
|
| C33 |
Authority to approve Challenge Examinations |
|
|
| C34 |
Authority to Chair the School Board of Examiners Meeting |
|
|
| C35 |
Authority to grant a passing grade to students who have satisfactorily completed assessment tasks worth at least 2/3rds of the marks of a unit, without undertaking a special examination |
|
|
| C36 |
Authority to validate late changes to examination results, a confirmed result, or special assessment applications |
|
|
| Course and Unit Design, Approval, Suspension and Withdrawal (Coursework Programs) |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| C37 |
Course and Unit Design (New Course and Unit Proposals) |
| Council | Advised of new courses via Chair of Academic Board reports. | | Vice-Chancellor and Chief Executive Officer | Approves initial proposals for new courses. | | Academic Board | Endorses new course proposals. | | Academic Board Standing Committee | Endorses new course proposals (urgent). | | Chair of Academic Board | Decides on requests to progress urgent new course proposals. | | Curriculum Committee | Endorses new course proposals. | | Executive Team Committee | Endorses initial proposals for new courses (financial, resourcing, demand etc) and urgent new courses. | | Faculty Education Committee | Endorses new course proposals, new and amended units. | | School Education Committee | Endorses new course proposals and new unit proposals. | | Executive Dean of Faculty | (or delegate) Endorses initial proposals for new courses. Supports proposals for new and amended units. | | Associate Dean, Teaching and Learning | Approves urgent new units. Provides advice to proposers of new courses and units. | | Head of School | Supports initial proposal for new courses. Provides advice to proposers of new courses and units. | | Course Coordinator | Ensure graduate attributes are embedded in course learning outcomes; undertake course mapping that demonstrates alignment between course and unit learning outcomes, and AQF descriptors; where course mapping identifies gaps. Consult with Schools and disciplines offering units in the course in accordance with the Course and Unit Design and Approval Policy. |
|
Academic Programs Executive Committee: Approve the business case for the establishment of a coursework degree, diploma, certificate or other award or non-award course. |
| C38 |
Course and Unit Design (Course and Unit Amendments, Suspensions and Withdrawals) |
| Vice-Chancellor and Chief Executive Officer | Approves significant course amendments, and course suspension and withdrawals (withdrawals are conditional on confirmation of Commonwealth approval). | | Academic Board | Endorses significant course amendments, and course suspension and withdrawals (withdrawals are conditional on confirmation of Commonwealth approval). | | Academic Board Standing Committee | Endorses significant course amendments, and course suspension and withdrawals. (withdrawals are conditional on confirmation of Commonwealth approval). | | Chair of Academic Board | Decides on requests to progress urgent course amendments and urgent course suspension or withdrawals. | | Curriculum Committee | Endorses significant course amendments and urgent significant course amendments, and course suspension and withdrawals. | | Curriculum Committee | (Chair) Monitors whether course amendments are significant or minor and where required, requests that amendments progress through an alternative process. Monitors whether course withdrawals require approval from Commonwealth prior to actioning a withdrawal and requests confirmation of Commonwealth approval when required. | | Faculty Education Committee | Endorses significant course amendments, and course suspension and withdrawals. Approves minor course amendments and urgent minor course amendments, new and amended units, and not offered and withdrawn units. | | School Education Committee | Endorses minor and significant course amendments, course suspension and withdrawals, and new, amended, not offered and withdrawn units. | | Executive Dean of Faculty | (or delegate) Supports proposals for amended units, and not offered and withdrawn units. Decides on requests to progress urgent proposals for amended units, and not offered and withdrawn units. | | Associate Dean, Teaching and Learning | Approves urgent amended units, and not offered and withdrawn units. Ensures impacted students are notified of significant course amendments, and course and unit withdrawals. Provides advice to proposers of amended courses and units, course suspension and withdrawal, and not offered and withdrawn units. | | Head of School | Provides advice to proposers of amended courses and units, course suspension and approval, and not offered and withdrawn units. Decides on changes to delivery modes of units after enrolment period commences. Ensures students and Student Success are informed of changes. | | Authorised Officers | Proposers of amended courses and units, course suspension and withdrawal, and not offered and withdrawn units must follow the processes outlined in the Course and Unit Design and Approval Guidelines. Course Design Framework to be considered in course and unit design changes. Heads of Department, Course Coordinators, Discipline Convenors, School Academic Manager, Faculty Academic Manager, Information Management, Learning and Teaching Transformation, UNE International may provide advice to proposers of amended courses and units, course suspension and withdrawal, and not offered and withdrawn units. |
|
Executive Team: Approve the business case for the establishment of a coursework degree, diploma, certificate or other award or non-award course. |
| C39 |
Admission, Examination & Appeals (Degrees of Doctor of Letters and Doctor of Science) |
| Academic Board Standing Committee | Consider appeals against the decision of the Higher Doctorate Commission (review and final decision). | | Academic Board Standing Committee | Constitute a Higher Doctorate Committee (two or more internal assessors / academic staff consistent with policy). | | Deputy Vice-Chancellor Research | Receive applications Degrees of Doctor of Letters and Doctor of Science and request Academic Board constitute a Higher Doctorate Committee. | | Deputy Vice-Chancellor Research | Assemble a pool of potential examiners, advise Research Services and advise examiners and reserves. | | Director, Research Services | (delegates) Coordination examination process and receive reports from examiners Examinations Office - (Examiners) Four examiners to submit a report on applicants submission. |
|
|
| C40 |
Unit (Monitoring and Review) |
| Unit Coordinator | Monitor and review a unit of study including assessment design and implementation. |
|
|
| C41 |
Course (Monitoring and Review) |
| Course Coordinator | Manage and review coursework courses. | | Course Coordinator | Ensure Course Advisory Committee is in place and meets regularly. | | Head of School | Approve Course Review Panel and Terms of Reference. |
|
|
| C42 |
Waive temporarily a co-requisite or pre-requisite to permit enrolment in a unit (but not waiver of a unit from a course) |
| Unit Coordinator | Waive temporarily a co-requisite or pre-requisite to permit enrolment in a unit (but not waiver of a unit from a course). | | Unit Coordinator | Approve non-UNE students' cross-institutional enrolment or exchange/study abroad enrolment in a unit. | | Unit Coordinator | Permit lecture attendance (but not laboratories) for a unit by a person who is not an enrolled student. | | Unit Coordinator | Authority to approve a 'carrying forward' of a student's marks in assessment tasks that the student passed in a previous enrolment in a unit. |
|
|
| C43 |
Authority to grant a student a retrospective withdrawal (W) in lieu of any grade of fail. |
|
Successful applications must meet the same criteria as required for special assessment |
| C44 |
Academic Quality Assurance (Third Party Education Providers) |
| Council | | | Academic Board | | | Deputy Vice-Chancellor | | | Course Coordinator | | | Director, Education Quality | | | Head of Research Centre | | | Head of Research Institute | | | Head of School | | | School Board of Examiners | | | Faculty Education Committee | | | Academic Portfolio Executive Committee | | | Senior Executive Team | | | Vice-Chancellor and Chief Executive Officer | | | Curriculum Committee | | | Teaching and Learning Committee | | | Executive Dean of Faculty | | | Executive Principal Brand Partnerships and Business Development | | | Director Legal Services | |
|
|
| Graduation and Conferral of Awards (Coursework Graduands |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| C45 |
Conferral of an Award (Graduation Ceremony) |
| Council | Confer an award of the University on approved graduands at an official University graduation ceremony. |
|
|
| C46 |
Conferral of Awards (Rescission of Award) |
| Council | Council has retained the Authority to approve the rescission of an award. | | Vice-Chancellor and Chief Executive Officer | The Vice-Chancellor must endorse a proposed rescission of award on the basis of misconduct prior to the proposal being put to the Council for approval. | | Deputy Vice-Chancellor Research | Recommendation to the Council regarding the rescission of an HDR award. | | Deputy Vice-Chancellor | Recommendation to the Vice-Chancellor and Council, regarding the rescission of a coursework award. |
|
UNE Act 1993 (NSW) |
| C47 |
Conferral of Award (Correction of Award) |
| Council | Correct an award for reasons not stated in policy. | | Vice-Chancellor and Chief Executive Officer | Correct an award for amendments or corrections to names of graduates, title of an award or for minor typographical errors. | | Deputy Vice-Chancellor | Correct an award for amendments or corrections to names of graduates, title of an award or for minor typographical errors. | | Deputy Vice-Chancellor Research | Correct an award for amendments or corrections to names of graduates, title of an award or for minor typographical errors. |
|
|
| C48 |
Conferral of Awards (Coursework and other non HDR Graduands) |
| Vice-Chancellor and Chief Executive Officer | Permit a graduand, other than a higher degree by research graduand, to graduate in absentia and confer the award. Approve the conferral of awards of the University other than higher degree by research awards (including aegrotat and posthumous awards). | | Executive Principal Student Experience | Permit a graduand, other than a higher degree by research graduand, to graduate in absentia and confer the award. Approve the conferral of awards of the University other than higher degree by research awards (including aegrotat and posthumous awards). |
|
|
| C49 |
Conferral of Award (Graduands – HDR Candidates) |
| Vice-Chancellor and Chief Executive Officer | Approve the conferral of higher degree by research awards of the University (including aegrotat and posthumous awards). Permit a higher degree by research graduand to graduate in absentia and confer the award. | | Deputy Vice-Chancellor Research | Approve the conferral of higher degree by research awards of the University (including aegrotat and posthumous awards). Permit a higher degree by research graduand to graduate in absentia and confer the award. |
|
|
| C50 |
Academic Qualification (Issuance) |
| Council | Testamur, issued to graduates by authority of Council under the University's Common Seal. Signature of Chancellor to appear on the Testamur unless replaced or pro tempore alternative. | | Vice-Chancellor and Chief Executive Officer | Signature of Vice-Chancellor to appear on the Testamur unless replaced or pro tempore alternative. | | Executive Principal Student Experience | Issue (and sign) the Australian Higher Education Graduation Statement (AHEGS) or replacements to graduates listing descriptions of UNE, award, AQF and units of study for whole of graduates candidature. Issue or reissue an Academic Record (Transcript) to Students and Graduates on request at any time during candidature or after Graduation. |
|
|
| C51 |
Permit a graduand, other than a higher degree by research graduand, to graduate in absentia and confer the award |
| Vice-Chancellor and Chief Executive Officer | |
|
UNE Act 1993 (NSW) |
| C52 |
Prizes and Scholarships (Determinations and Decisions) |
| Teaching and Learning Committee | Approve terms and conditions of new prizes and amendments to existing prizes. | | Executive Principal Student Experience | (or delegate) Receive and assess applications for scholarships and prizes. | | Executive Principal Brand Partnerships and Business Development | Consider proposals for new scholarship and prizes (and promote to UNE Foundation as appropriate). | | Coursework Scholarship Committee | Approve recipients of coursework scholarships. | | Head of School | Approve (with School Teaching and Learning Committee) recipients of School/Discipline and Unit Prizes. | | School Teaching and Learning Committee | Approve (with Head of School) recipients of School/Discipline and Unit Prizes. | | Head of Finance | Oversight payment of prizes and scholarships to eligible student. |
|
|
| Academic Dress |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| C53 |
Academic Dress (Colours) |
| Vice-Chancellor and Chief Executive Officer | Vice-Chancellor and Chief Executive Officer or delegate may approve new award colours (considering appropriateness of current groupings and size of proposed graduating cohorts). | | Academic Board | New award colours will be considered and recommended by the Academic Board as part of the process for approval of new awards. | | Executive Dean of Faculty | Make an application in a new Course proposal for a new award colour where proposed course is a new discipline area. |
|
|
|
| 17/09/2024: Position title changed from International Services Advisor (ISA) to Manager, International Services (MIS) | | 26/09/2024: Position Group title changed from Associate Dean, Teaching and Learning (ADTL) to Associate Dean, Teaching and Learning (ADT&L) | | 22/10/2024: Position title changed from Director UNE International (DirIntl) to Director, International (DirIntl) | | 22/10/2024: Position title changed from Manager, International Services (MIS) to International Services Manager (ISM) |
|
|
| Research Agreements |
|---|
|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| D1 |
Approve research, grant and funding agreements involving the University |
| Council | >$10,000,000 | | Finance and Infrastructure Committee | $10,000,000 | | Vice-Chancellor and Chief Executive Officer | $1,000,000 <$5,000,000 | | Deputy Vice-Chancellor Research | <$1,000,000 |
|
Authority to approve and sign agreements and variations for research related activities with commercial, non-commercial or publicly funded partners including research training or scholarship agreements; grant scheme or commissioned research.
|
| D2 |
Research Management (Approve Application for Permit; Government Authorisation; Change in Condition) |
| Vice-Chancellor and Chief Executive Officer | Authority to approve an application for a permit licence or other government authorisation or approval, including any change in condition of an authorisation or approval that relates to an agreement or other research activity. | | Deputy Vice-Chancellor Research | Authority to approve an application for a permit licence or other government authorisation or approval, including any change in condition of an authorisation or approval that relates to an agreement or other research activity. |
|
This delegation is to be exercised on advice of the Director Legal Services |
| D3 |
Research Agreements (Joint programs) |
| Deputy Vice-Chancellor Research | Authority to approve and sign institutional agreements for cotutelle or other joint higher degree by research awards. |
|
This delegation is to be exercised on advice of the Director Legal Services |
| D4 |
Authority to approve and sign agreements and variations for research related activities with commercial, non-commercial or publicaly funded partners including research training or scholarship agreements; grant scheme or commissioned research. |
| Vice-Chancellor and Chief Executive Officer | $5,000,000 | | Deputy Vice-Chancellor Research | $250,000 |
|
This delegation is to be exercised on advice of the Director Legal Services
|
| Establishment of Research Institutes/Centres |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| D5 |
Research Centres and Institutes (Establishment) |
| Deputy Vice-Chancellor | Report to VC re AB decisions to establish modify or disestablish a Research Institute | | Deputy Vice-Chancellor | Receive proposals from Head of school re establishment of Research Centres. | | Research Committee | Review proposals to establish a Research and make recommendation to the DVC regarding approval. | | Head of School | Authority to approve a proposal for the establishment of a Centre at UNE, and the responsibility to advise the Academic Board Research Committee and the Provost & Deputy Vice Chancellor |
|
|
| D6 |
Research Centres and Institutes (Functions and Reporting) |
| Deputy Vice-Chancellor | Report to VC re AB decisions to establish modify or disestablish a Research Institute or Centre | | Academic Board | Receive reports from DVC regarding decisions on Research Institutes | | Deputy Vice-Chancellor | Consider appeals following perforance review regarding recommendations for Institute or centre to be continued discontinued or modified. | | Directors of Research Centres & Head of Research Institutes | (Institute) Submit performance reports to DVC. Report to DVC whilst in that role. Responsible for budget, direction and resourcing of Centre (including negotiating with Head of School re release of staff) and management of staff (subject to academic staff reporting arrangements). | | Directors of Research Centres & Head of Research Institutes | (Institute) Pursue major UNE research initiatives and be substantially self-funding. Negotiate Research Block Funding. Set strategic objectives and monitor success against criteria as outlined in policy. | | Directors of Research Centres & Head of Research Institutes | (Centre) Submit performance reports to Head of School. Head of Research Centre reports to Head of School (responsible for substantive role (agree arrangements with Head of School), budget, resource (release of staff by Head of School to work within the Centre), direction and resourcing of Centre. | | Directors of Research Centres & Head of Research Institutes | (Centre) Focus on focus on externally funded research conducted through Schools; provide basis for researcher collaboration and development, encourage cross-disciplinary teams. Set strategic objectives and monitor success against criteria as per policy. |
|
|
| Research Code, Integrity, Compliance |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| D7 |
Research Compliance (VC Delegate) |
| Deputy Vice-Chancellor Research | Appointment as delegated officer for the purposes of and within the meaning of the Australian Code for the Responsible Conduct of Research. |
|
|
| D8 |
Research Compliance (Potential Hazards) |
| Deputy Vice-Chancellor Research | Approve, suspend, restrict or terminate research and teaching activities involving genetically modified organisms or high risk biological hazards. | | Deputy Vice-Chancellor Research | Approve, suspend, restrict or terminate research and teaching activities involving ionising or non-oinising radiation. |
|
|
| D9 |
Research Compliance (Code of Research Conduct) |
| Vice-Chancellor and Chief Executive Officer | Consider amendments to the code and approve exceptions to the Rule when application may be unfair unreasonable or absurd (document with reasons). | | Deputy Vice-Chancellor Research | Ensure compliance, support and policy frameworks are in place to guide research at UNE to be compliant with the Australian Code for the Responsible conduct of research | | Director, Research Services | Support the implementation of the Code of Conduct for Research, including policies, training of research trainees and supervisors, disemination of research findings, provide facilities, identify and train research integrity advisors, monitoring action and reporting breaches including good practices for responsible research conduct. | | Human Research Ethics Committee | Ensure human research complies with ethics principles and consider Aboriginal and Torres Strait Islander peoples and culture | | Animal Ethics Committee | Ensure animal research at UNE complies with Australian Code for Care and Use of Animals for Scientific Purposes | | Research Director | Ensure Code of Conduct for Research Rule is followed including for collaborative research arrangements with staff from other institutions where there is a written agreement relating to joint research project. |
|
|
| D10 |
Conflicts of Interest Management (Research) |
| Deputy Vice-Chancellor Research | Determine what action is to be taken following the declaration of a potential conflict of interest in relation to work undertaken by a researcher. |
|
|
| D11 |
Research Misconduct (Investigations and Recommendations) |
| Deputy Vice-Chancellor Research | has the final responsibility for receiving reports of the outcome of processes of assessment or investigation of potential or found breaches of the Rule and deciding on the course of actions to be taken. | | Investigation Panel | Monitor process of investigation, consider the potential breach and provide a draft then final report of findings. | | Designated Officer | Determine investigation is warranted. A senior professional or academic staff member or members appointed to receive complaints about the conduct of research or potential breaches of the Rule and to oversee the management and investigation where appropriate. | | Research Integrity Officer | Provide advice to those with concerns or complaints about potential breaches of the Rule |
|
Based on Research Related Complaints and Allegations Procedures |
| Research Ethics |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| D12 |
Human Research (Proposals) |
| Human Research Ethics Committee | Approve conduct of research involving humans. | | Human Research Ethics Committee | Consider the ethical aspects as well as the merit of the conduct of research involving human participants. | | Human Research Ethics Committee | Proposals: Review ethical aspects of all proposals by UNE staff and students involving research on human beings which affects the participants in the research | | Human Research Ethics Committee | Proposals: Review the ethical aspects of all proposals by UNE staff and students involving research on human beings which directly affects the participants in the research; and ii)ensure that the proposals conform with the general principles of the NH&MRC's National Statement on Ethical Conduct in Human Research 2007 (updated 2018) and meet accepted professional standards. | | Human Research Ethics Committee | Consult on matters relating to research on human participants |
|
This delegation must be exercised in accordance with the National Statement on Ethical Conduct in Human Research. |
| D13 |
Human Research (Review and Committee) |
| Human Research Ethics Committee | Suspend, restrict or terminate the use of humans in research in individual cases. | | Human Research Ethics Committee | Receive and investigate complaints regarding research on human participants, with recommendations to supervisor and if necessary DVCR | | Human Research Ethics Committee | Maintain a database of all proposed research projects; Make recommendation to Librarian on publications relevant to research on human participants | | Human Research Ethics Committee | Committee Members: Ensure all members understand the NH&MRC's National Statement on Ethical Conduct in Human Research 2007 (updated 2018) and the Australian Code for the Responsible Conduct of Research 2018 and the Guidelines for Ethical Research in Australian Indigenous Studies. | | Human Research Ethics Committee | Declare conflicts of Interest | | Human Research Ethics Committee | The Committee will meet once a month to assess high risk application and a sub-Committee of the HREC meets weekly to assess low risk research applications | | Human Research Ethics Committee | Once in every twelve month period, the Committee shall devote at least part of one meeting to a review of its policies, practices and procedures over the preceding 12 months. |
|
This delegation must be exercised in accordance with the National Statement on Ethical Conduct in Human Research. |
| D14 |
Animal Research (Proposals) |
| Animal Ethics Committee | Approve conduct of research involving animals. |
|
This delegation must be exercised in accordance with the Australian Code for the Care and Use of Animals for Scientific Purposes. |
| D15 |
Animal Research (Review) |
| Animal Ethics Committee | Suspend, restrict or terminate the use of animals in research in individual cases. |
|
This delegation must be exercised in accordance with the Australian Code for the Care and Use of Animals for Scientific Purposes. |
| Research Funding |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| D16 |
Research Funding (Approval to submit applications) |
| Deputy Vice-Chancellor Research | Approve research funding submissions and research grant applications on behalf of the University. |
|
|
| D17 |
Research Funding (Approval to refund of unexpended grants) |
| Deputy Vice-Chancellor Research | Approve refund of unexpended grant funds to funding body. |
|
|
| D18 |
Research Allocations (Internal Research Grant Schemes) |
| Deputy Vice-Chancellor Research | Approve allocations of internal research grant schemes to staff members or groups or centres. | | Executive Dean of Faculty | Approve allocations of internal research grant schemes to staff members or groups or centres. |
|
|
Organisational changes during effective period - Schedule E - Governance Delegations.
|
| Authorities Retained by the Council - General |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| E1 |
Council Member Appointments |
| Council | Elect the Chancellor with a majority of Council Member votes | | Council | Elect the Deputy Chancellor with a majority of Council Member votes | | Council | Approve the appointment of the Vice-Chancellor & CEO with a majority of Council Member votes | | Council | Approve Council Appointed Members with a majority of Council Member votes | | Council | Make recommendations re candidates for the Minister's consideration for ministerial appointments to Council with a majority of Council member votes |
|
UNE Act s.10(1) |
| E2 |
Council Member (Removal for breach of duty) |
| Council | Two thirds majority of Council Members |
|
UNE Act, s.21G |
| E3 |
Committees of Council (Establish / Elect Members)
|
| Council | Majority of Council Members |
|
|
| E4 |
Exercise the functions of Council |
| Council | | | Vice-Chancellor and Chief Executive Officer | |
|
University Act s16 (1B) (a) |
| E5 |
Oversee the University’s performance |
| Council | Majority of Members |
|
University Act s.16 (1B) (b)
|
| E6 |
Establish and maintain branches and colleges of the University (includes Faculties) |
| Council | Majority of Members |
|
University Act s.16(1)(h) |
| E7 |
Regularly review the Council's own performance |
| Council | Majority of Council Members |
|
UNE Act s.16 (1B)(j)
Annual Self Reviews and periodic (typically every 3 years) external review
|
| E8 |
Establish Standing Orders |
| Council | Majority of Council Members |
|
UNE Act, Sch1, (4), (6) |
| E9 |
Make available a program of induction and development, relevant to the role for Council members |
| Council | Majority of Council Members |
|
UNE Act s.16 (1B)(k) |
| E10 |
Approve the establishment/or winding up of related controlled entities, companies and foundations of the University. |
|
UNE Act 1993 (NSW) |
| E11 |
Appoint and remove directors or other officers of the University to controlled or affiliated commercial entities. |
| Council | | | Vice-Chancellor and Chief Executive Officer | |
|
The Vice Chancellor and Chief Executive Officers’ delegation is dependent on the constitution of the controlled entity.
|
| E12 |
Approve the University's Strategic Plan. |
| Council | Approve the University's Strategic Plan. | | Vice-Chancellor and Chief Executive Officer | Endorse and recommend the University's Strategic Plan to Council |
|
Endorse and recommend the University's Strategic Plan to Council |
| E13 |
Approve the University Business Plan |
|
|
| E14 |
Authorise the University becoming a member/shareholder of an entity unless otherwise specified in this Schedule. |
|
UNE Act 1993 (NSW) |
| E15 |
Appoint Esquire Bedell. |
|
|
| E16 |
Maintain a register of Commercial Activities. |
| Director Governance and University Secretary | |
|
The exercise of this delegation must be in accordance with the Commercial Activities Rule and s.21C and s.21D of the UNE Act 1993 (NSW). |
| E17 |
Approve the University's Master Plan, Strategic Asset Management Plan and Infrastructure Technology Strategic Plan. |
| Finance and Infrastructure Committee | |
|
In exercising this delegation the Finance and Infrastructure Committee must notify UNE Council. |
| E18 |
Approve the Operational and Strategic Plans of the Audit and Risk Directorate including the annual timetable of audits to be conducted. |
|
In exercising this delegation the Audit and Risk Committee must report annually or as appropriate to UNE Council. |
| E19 |
Approve the Internal Audit Charter. |
|
|
| E20 |
Approve, amend or rescind UNE Council policies relating to the function of internal audit, risk management, compliance, business continuity and fraud within UNE. |
|
In exercising this delegation the Audit and Risk Committee must notify UNE Council. |
| E21 |
Approve, amend or rescind UNE Council policies relating to infrastructure or information technology, financial matters and financial risk including Management's financial delegations from UNE Council and UNE Council's investment policy. |
| Finance and Infrastructure Committee | |
|
In exercising this delegation the Finance and Infrastructure Committee must notify UNE Council. |
| E22 |
Consider and endorse the approval, amendment or rescission of rules, policies and processes in accordance with the Terms of Reference for the Academic Board. |
|
This delegation is subject to the final approval of the Vice Chancellor and Chief Executive Officer. |
| Authorities Retained by the Council - Legislative Matters |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| E23 |
Make By-Laws |
| Council | Majority of Council Members |
|
UNE Act s.28(1)
Approval from NSW Govenor required |
| E24 |
Make, amend or rescind rules with respect to any matter that is required or permitted to be prescribed or that is necessary or convenient to be prescribed for the carrying out of or giving effect to the UNE Act 1993 (NSW). |
| Council | Majority of Council Members |
|
UNE Act 1993 (NSW) s.29(1) |
| CCTV |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| E25 |
Authority to approve all CCTV installations on UNE property. |
|
|
| E26 |
Authority to approve requests to view CCTV recorded information. |
|
Approval is on advice of Director Legal Services |
| E27 |
Authority to exercise all of the other powers that Council may exercise in relation to a company of which the University is a member or shareholder (including a company that is a controlled entity of the University) at meetings of its members or of its creditors and debenture holders and in respect of resolutions to be passed without meetings. |
| Council | Exercise powers Council in relation to a company of which the University is a member or shareholder (including a company that is a controlled entity of the University) at meetings of its members or of its creditors and debenture holders and in respect of resolutions to be passed without meetings. | | Vice-Chancellor and Chief Executive Officer | Authority (by delegation of Council) to exercise all of the other powers that Council may exercise in relation to a company of which the University is a member or shareholder (including a company that is a controlled entity of the University) at meetings of its members or of its creditors and debenture holders and in respect of resolutions to be passed without meetings. |
|
The Vice Chancellor and Chief Executive Officer is the delegate except where the power has been specifically given to UNE Council. The exercise of this delegation, including a decision not to exercise this delegation, must be reported to the next meeting of UNE Council. |
| Delegations Framework/Schedules |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| E28 |
Excercise delegations not reserved to Council or exceeding financial delegation |
| Vice-Chancellor and Chief Executive Officer | Authority to exercise any delegations made by Council in the Delegation Schedules and any other delegation documents with the exception of any delegations: a. made to a member or Committee of UNE Council; b. made by UNE Council to the Academic Board or to any Committee of the Board; c. that would exceed their own financial delegation; and d. pertaining to the terms of appointment and/or resignation or retirement of the Vice-Chancellor and Chief Executive Officer. |
|
|
| E29 |
Approve administrative changes to delegations |
| Director Governance and University Secretary | Approve amendments to the Delegation Schedules which do not change the purpose or intent of the delegation |
|
|
| E30 |
Authority to exercise any delegations made by Council in the Delegation Schedules and any other delegation documents with the exception of any delegations:
a. made to a member or Committee of UNE Council;
b. made by UNE Council to the Academic Board or to any Committee of the Board;
c. that would exceed their own financial delegation; and
d. pertaining to the terms of appointment and/or resignation or retirement of the Vice-Chancellor and Chief Executive Officer. |
| Vice-Chancellor and Chief Executive Officer | |
|
Research Institutes and Centres are in Research Delegations Schedule.
|
| Governance Documents - Rules/Policies/Procedures/Guidelines |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| E31 |
Make, amend or rescind the rules, policies, procedures and guidelines of the University except where otherwise delegated by UNE Council. |
| Vice-Chancellor and Chief Executive Officer | |
|
|
| E32 |
Approve, amend or rescind rules, procedures and guidelines in relation to research, teaching, learning and student matters. |
| Vice-Chancellor and Chief Executive Officer | |
|
|
| Insurance |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| E33 |
Approve insurance arrangements. |
|
|
| E34 |
Approve the appointment of insurers/brokers. |
|
|
| Planning |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| E35 |
Approve the Emergency Management Plan. |
| Vice-Chancellor and Chief Executive Officer | |
|
|
| E36 |
Endorse the Environmental Management Plan. |
| Vice-Chancellor and Chief Executive Officer | |
|
|
| University Seal |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| E37 |
Authority to sign an attestation on a document to which the Seal of the University is affixed pursuant to a resolution of Council. |
| Chancellor | | | Deputy Chancellor | | | Vice-Chancellor and Chief Executive Officer | | | Deputy Vice-Chancellor | | | Chief Operating Officer | | | Chief Financial Officer | | | Deputy Vice-Chancellor Research | | | Chair of Academic Board | | | Director Governance and University Secretary | | | Director People and Culture | for employment separation deeds only |
|
Delegation must be jointly exercised by two delegates. In exercising this delegation the decision whether to aNLGx the Seal is made by the Vice-Chancellor and Chief Executive Officer or the Director Legal Services and the delegates must notify the next meeting of UNE Council.
|
| E38 |
Authority to direct the affixing of the Seal of the University to awards and testamurs issued in respect of a degree, diploma, certificate to which a person has been admitted. |
| Executive Principal Student Experience | |
|
In exercising this delegation the delegate must notify the next meeting of UNE Council. |
| E39 |
Authority to maintain custody of and controls over the use of the Seal of the University and maintain a record of use. |
| Director Governance and University Secretary | |
|
In exercising this delegation the delegate must notify the next meeting of UNE Council of the use of the University Seal. |
|
| 28/06/2024: Position title changed from Executive Principal Student Experience (EPStuExp) to Executive Principal Student Experience (EPSE) |
|
|
| Agreements |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| H1 |
Authority to sign all documents required to implement Council approvals in accordance with its terms. |
| Vice-Chancellor and Chief Executive Officer | For approvals of UNE Council and Committees of UNE Council, authority to sign all documents required to implement the approval in accordance with its terms. |
|
|
| H2 |
Standard Agreements |
| Director Legal Services | Approve UNE standard form of agreements. |
|
|
| H3 |
Authority to approve agreements and variations between the University and an external party involving any lending of funds, borrowing, debt financing, hedging, sale and lease back, or similar financing arrangement. |
| Council | >$10,000,000 | | Finance and Infrastructure Committee | $10,000,000 | | Vice-Chancellor and Chief Executive Officer | $5,000,000 | | Chief Financial Officer | $1,000,000 | | Chief Operating Officer | $1,000,000 |
|
Delegation is to be exercised on advice of the Director Legal Services and processed through Contracts. The authority level for the approval of contract variations is to be assessed at the full value of the revised contract, not just the variation amount. For example; if a contract was initially approved for $1,000,000 and a variation is sought for $100,000 then the approval for this variation can only be granted by those individuals or Committees who have financial delegation for $1,100,000. |
| H4 |
Authority to approve and sign insurance agreements. |
| Chief Financial Officer | $1,000,000 Authority to approve and sign insurance agreements. |
|
Delegation is to be exercised on advice the Legal Services and processed through Contracts. |
| H5 |
Authority to sign agreements and variations (non-research, non-educational) for procurement activities only. |
| Vice-Chancellor and Chief Executive Officer | up to $2 ,000,000, and up to $5,000,000, where approved by Executive Team (ExT). |
|
Delegation is to be exercised on advice of the Chief Financial Officer and Legal Services and processed through Contracts. The authority level for the approval of contract variations is to be assessed at the full value of the revised contract, not just the variation amount. For example; if a contract was initially approved for $1,000,000 and a variation is sought for $100,000 then the approval for this variation can only be granted by those individuals or Committees who have authority for $1,100,000. |
| H6 |
Authority to approve and sign any agreement not covered elsewhere in this Schedule within delegate's financial delegation limit. |
| Vice-Chancellor and Chief Executive Officer | $5,000,000 |
|
Delegation is to be exercised on advice of Legal Services and processed through Contracts |
| Confidentiality Agreements |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| H7 |
Authority to sign non-disclosure/confidentiality agreements imposing obligations on third parties to protect confidential information owned or held by the University. |
| Deputy Vice-Chancellor Research | for agreements regarding research intellectual property | | Executive Dean of Faculty | for agreements regarding intellectual property, other than those signed by DVCR |
|
Delegation is to be exercised on advice of Legal Services and processed through Contracts.
|
| H8 |
Authority to sign non-disclosure confidentiality agreements imposing obligations on the University to protect confidential information owned or held by third parties. |
| Vice-Chancellor and Chief Executive Officer | |
|
Delegation is to be exercised on advice of Legal Services and processed through Contracts.
|
| Educational Services Agreements |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| H9 |
Authority to approve and sign agreements and variations for education related activities (including articulation agreements, student exchange and study abroad) with another educational institution or with educational providers. |
| Vice-Chancellor and Chief Executive Officer | | | Deputy Vice-Chancellor | |
|
Delegation is to be exercised on the advice of Legal Services; in accordance with the Commercial Activities Rule and processed through Contracts. |
| H10 |
Authority to approve and sign agreements and variations for provision or acquisition of educational services from a commercial or non-commercial partner, where those services are badged or not badged with the University logo or otherwise identified as being produced by the University. |
| Vice-Chancellor and Chief Executive Officer | $5,000,000 | | Deputy Vice-Chancellor | $500,000 |
|
Delegation is to be exercised on advice of Legal Services; in accordance with the Commercial Activities Rule and processed through Contracts. The authority level for the approval of contract variations is to be assessed at the full value of the revised contract, not just the variation amount. For example; if a contract was initially approved for $1,000,000 and a variation is sought for $100,000 then the approval for this variation can only be granted by those individuals or Committees who have authority for $1,100,000. |
| Fee-For-Service Agreements (non-research) |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| H11 |
Authority to approve and sign Fee-For-Service Agreements (non-research) and variations. |
| Deputy Vice-Chancellor | | | Executive Dean of Faculty | |
|
This delegation is to be exercised on advice of Legal Services and processed through Contracts. |
| International Student Agreements |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| H12 |
Authority to approve and sign agreements and variations with overseas agents with respect to international student recruitment activities or other overseas agency arrangement. |
| Vice-Chancellor and Chief Executive Officer | $5,000,000 |
|
This delegation is to be exercised on advice of the Legal Services and processed through Contracts. The authority level for the approval of contract variations is to be assessed at the full value of the revised contract, not just the variation amount. For example; if a contract was initially approved for $1,000,000 and a variation is sought for $100,000 then the approval for this variation can only be granted by those individuals or Committees who have authority for $1,100,000. |
| Prizes and Scholarships Funding Agreements |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| H13 |
Authority to approve and sign any funding agreements for undergraduate and postgraduate coursework prizes and scholarships not covered elsewhere in this Schedule. |
|
This delegation is to be exercised on advice of Legal Services and processed through Contracts. |
| H14 |
Authority to approve and sign any funding agreements for research related prizes and scholarships not covered elsewhere in this Schedule. |
| Deputy Vice-Chancellor Research | |
|
This delegation is to be exercised on advice of Legal Services and processed through Contracts. |
| Staff Exchange Agreements |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| H15 |
Authority to approve and sign staff exchange agreements (eg exchanges with other educational institutions, government bodies, NGO's) and variations. |
|
This delegation is to be exercised on advice of Legal Services and processed through Contracts. |
| Work Integrated Learning Agreements |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| H16 |
Authority to approve and sign agreements related to work integrated learning activities (e.g. placement, internship) and approve variations involving single Faculty or University School. |
| Executive Dean of Faculty | |
|
This delegation is to be exercised on advice of Legal Services and processed through Contracts. |
| H17 |
Authority to approve and sign agreements related to work integrated learning activities (eg placement, internship) and approve variations including multiple Faculties or University schools. |
|
This delegation is to be exercised on advice of Legal Services and processed through Contracts. |
| Business Names/Trade Marks |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| H18 |
Authority to register and renew a business name on behalf of the University or wholly owned University entities. |
| Director Governance and University Secretary | |
|
|
| H19 |
Authority to register and renew a trade mark on behalf of the University or University entities. |
| Deputy Vice-Chancellor Research | | | Director Legal Services | |
|
|
| Certification |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| H20 |
Authority to Certify decisions of the UNE Council and University. |
| Director Governance and University Secretary | |
|
Authority to certify decisions of the UNE Council and University as true and correct. |
| Compliance |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| H21 |
Provide all statements of compliance required to be made by the University or UNE Council in accordance with legislation and the requirements of proper authorities under legislation. |
| Vice-Chancellor and Chief Executive Officer | |
|
|
| H22 |
Maintain register of Legal and Other Requirements regarding environmental laws and regulations and communicate changes to relevant level of management. |
| Environmental Sustainability Manager | |
|
|
| Deeds |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| H23 |
Authority to execute Deeds under the University Seal. |
| Chancellor | | | Deputy Chancellor | | | Vice-Chancellor and Chief Executive Officer | | | Chair of Academic Board | | | Director Governance and University Secretary | |
|
Delegation must be jointly exercised by two delegates and the delegates must notify the next meeting of UNE Council. |
| Intellectual Property Rights |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| H24 |
Authority to approve and sign documents required to register, protect and commercialise registrable intellectual property rights of the University. |
| Deputy Vice-Chancellor Research | |
|
Delegation is to be exercised on advice from the Legal Office. |
| H25 |
Authority to approve assignment of intellectual property rights in accordance with University Policy. |
| Deputy Vice-Chancellor Research | |
|
|
| H26 |
Authority to approve and sign stand-alone intellectual property assignments and/or licences. |
| Deputy Vice-Chancellor Research | |
|
Delegation is to be exercised on advice from the Legal Services. |
| Legal Processes and Execution |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| H27 |
Formal Legal Proceeding (Authority to commence or settle and to bind the University) |
| Vice-Chancellor and Chief Executive Officer | Authority to commence or settle court, legal or other formal proceedings (including apprehended or threatened proceedings) and legally bind the University for any University matter where the University is a plaintiff or defendant. |
|
In exercising this delegation the delegate must consult with the Director Legal Services and notify UNE Council. Any agreement must be co-signed by the Vice Chancellor and Chief Executive ONLGcer and the Director Legal Services. |
| H28 |
Subpoenas/Other Legal process orders (Authority to accept orders not relating to an individual). |
| Director Legal Services | Authority to accept service of court and other legal process or orders issued to the University, except subpoenas addressed to individual officers or employees to appear and give evidence at any hearing. |
|
|
| H29 |
External Legal Advice (Authority to appoint and manage) |
| Director Legal Services | Authority to appoint and manage external lawyers to act on behalf of the University. Approve costs agreements and authorise payments. |
|
|
| H30 |
Professional Privilege (Waivers) |
| Vice-Chancellor and Chief Executive Officer | Waive University's right to maintain legal professional privilege in a specific instance. | | Director Legal Services | Waive University's right to maintain legal professional privilege in a specific instance. |
|
Delegation is to be exercised on advice of Legal Services. |
| Memoranda of Understanding |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| H31 |
Authority to approve and sign Memoranda of Understanding and variations. |
| Vice-Chancellor and Chief Executive Officer | Authority to approve and sign Memoranda of Understanding and variations. |
|
|
| Property Leases/ Licences/ Residential Agreements |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| H32 |
Authority to approve and sign terms of student residential agreements. |
| Director UNE Residential System | Authority to approve and sign terms of student residential agreements. |
|
Delegation is to be exercised on advice of Legal Services. |
| H33 |
Authority to approve and sign leases and licences whether as tenant or landlord of University real property. |
| Vice-Chancellor and Chief Executive Officer | $5,000,000 | | Chief Operating Officer | $1,000,000 |
|
Delegation is to be exercised on advice of Legal Services. |
| Records and Information Management |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| H34 |
Authority to make access directions and decisions required under Part 6 of State Records Act 1998 (NSW). |
| Director Governance and University Secretary | Authority to make access directions and decisions required under Part 6 of State Records Act 1998 (NSW). | | Director Legal Services | Authority to make access directions and decisions required under Part 6 of State Records Act 1998 (NSW). |
|
In exercising this delegation the delegate should consult, as appropriate, Head of Records, Policy and Governance. |
| H35 |
Make decisions in respect of requests made under the Government Information (Public Access) Act 2009 for access to documents. |
| Director Legal Services | Make decisions in respect of requests made under the Government Information (Public Access) Act 2009 for access to documents. | | GIPA Officer | Make decisions in respect of requests made under the Government Information (Public Access) Act 2009 for access to documents. | | Director Governance and University Secretary | Make decisions in respect of requests made under the Government Information (Public Access) Act 2009 for access to documents. |
|
Delegation must be exercised in accordance with the Government Information (Public Access) Act 2009. |
| H36 |
Government Information (Public Access) Act 2009 Requests (Determination after internal review). |
| Director Legal Services | Determine outcome of internal review against decisions made in respect of requests made under the Government Information (Public Access) Act 2009. |
|
Delegation must be exercised in accordance with the Government Information (Public Access) Act 2009. |
| University Premises |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| H37 |
Authority to ban persons other than students from UNE premises. |
| Vice-Chancellor and Chief Executive Officer | | | Chief Operating Officer | |
|
Delegation is to be exercised on the advice of Director Legal Services. |
Organisational changes during effective period - Schedule I - Student Experience.
|
| Residential Colleges |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| I1 |
Colleges (Debtor/Eviction Procedures) |
| Manager Residential Services | Organise for security services to be on hand for evictions of residents. | | Head of Finance | (or delegate) Receive notification of residents with outstanding fees greater than (2) and at the end of the Trimester if still outstanding. Place a hold on the account for consideration of debt collection procedures. | | Head of College | (or delegate) Receive notifications of students with outstanding fees a week after instalment date. Communicate with students who are more than 2 weeks late and check status at end of Trimester. Refer students to Financial Services if fees remain outstanding at end of Trimester. | | Head of College | (or delegate) Commence a recovery and eviction process against Residents who meets the criteria for default. Send Eviction Notification Letter, follow up with resident, notify International team. |
|
|
| Student Grievances |
|---|
| Delegation |
Holder/Limit |
Policy References and Administrative Notes |
| I2 |
Student Grievances (Behavioural) |
| Council | Ensure grievance processes in place at the University. Receive reports on student grievance monitoring and recommendations for improvement. | | Academic Board | Monitor number and focus of student grievances and consider improvements to policies. | | Teaching and Learning Committee | Monitor number and focus of student grievances and consider improvements to policies. | | Student Conduct Appeals Committee | Consider appeals relating to findings of Student Behavioural Misconduct and make recommendations to the Vice-Chancellor. | | Deputy Vice-Chancellor | Review appeals from students and determine if they should be referred to the SCAC. | | Executive Principal Student Experience | Consider recommendations relating to Student Behavioural misconduct and make a determination in accordance with policies. | | Student Solutions Manager | Receive and investigate Student Grievances. Make recommendations regarding grievance resolutions or outcomes. | | Executive Principal Student Experience | (or delegate) Publish information for students regarding process and opportunities to lodge complaints, grievances and feedback. Publish details of student grievance processes. |
|
|
|
| 28/06/2024: Position title changed from Executive Principal Student Experience (EPStuExp) to Executive Principal Student Experience (EPSE) |
|